Pursuant to the amended Rules Governing the Listing of Securities (the “Listing Rules”) on The Stock Exchange of Hong Kong Limited (the “Stock Exchange”) effective 31 December 2023 and the Bye-laws of SOCAM Development Limited (the “Company”), the Company has adopted the following arrangements on dissemination of all Corporate Communications (Note 1) and Actionable Corporate Communications (Note 2) to its shareholders.
1. ARRANGEMENTS
1.1 Corporate Communications
All Corporate Communications are provided to shareholders by electronic means through the Company’s website (www.socam.com) and the Stock Exchange's website (www.hkexnews.hk) (the “Website Version”), and hard copies will only be despatched to individual shareholder upon request (see paragraph 3 below).
A notice of publication of the Website Version of a Corporate Communication, in both English and Chinese, will be sent by the Company to shareholders (including non-registered shareholders (Note 3)) by email or by post (only if the Company does not possess the email address of a shareholder or the email address provided is not functional). A non-registered shareholder will not be sent any notice of publication of the Website Version of a Corporate Communication if the Company does not receive via HKSCC Nominees Limited the functional email address and postal address of the shareholder from his/her bank(s), broker(s), custodian(s) or nominee(s) through which his/her shares are held (collectively, the “Intermediaries”).
Any shareholder who would like to receive instant notification of the Corporate Communications published by the Company on the Stock Exchange’s website can register for the News Alerts service in the Market Data section of the Stock Exchange's website.
1.2 Actionable Corporate Communications
The Company will send the Actionable Corporate Communications to registered shareholders individually in electronic form by email, and hard copies will only be despatched upon request (see paragraph 3 below). If the Company does not possess the email address of a registered shareholder or the email address provided is not functional, the Company will send the relevant Actionable Corporate Communication in printed form together with a prescribed form (see paragraph 4 below) for soliciting the shareholder's functional email address to facilitate electronic dissemination of all Actionable Corporate Communications in the future.
2. PROVISION OF SHAREHOLDER'S EMAIL ADDRESS TO THE COMPANY
In support of electronic communication by email, shareholders are recommended to provide the Company with their email addresses by reasonable notice (of not less than 5 business days) in writing. In this regard, registered shareholders should complete and return the relevant prescribed form (see paragraph 4 below) to the Company's branch share registrar in Hong Kong, Tricor Investor Services Limited (the “Share Registrar”), at 17/F, Far East Finance Centre, 16 Harcourt Road, Hong Kong or by email to is-ecom@hk.tricorglobal.com. Non-registered shareholders should liaise with their Intermediaries and provide their email addresses via the Intermediaries.
It is the responsibility of shareholders to provide email addresses that are functional. If the Company does not possess the email address of a shareholder or the email address provided is not functional, the Company will act according to the arrangements as set out above. The Company will be considered to have complied with the relevant Listing Rules requirements if it sends the Actionable Corporate Communications to the email address provided by a registered shareholder without receiving any “non-delivery message”.
3. SUBMISSION/CANCELLATION OF REQUEST FOR HARD COPIES OF CORPORATE COMMUNICATIONS
For shareholders who wish to (i) receive all Corporate Communications (excluding Actionable Corporate Communications for non-registered shareholders) in printed form or in a language version other than their existing choice; or (ii) cancel their previous request for hard copies of all Corporate Communications, please complete and return the relevant prescribed form (see paragraph 4 below) to the Share Registrar at 17/F, Far East Finance Centre, 16 Harcourt Road, Hong Kong or by email to is-ecom@hk.tricorglobal.com.
Upon receipt of the hardcopy request from a shareholder, Corporate Communications will be sent to the shareholder in printed form (in his/her choice of language) free of charge. Please note that the hardcopy request of a shareholder will be valid until 30 April 2025 unless being revoked or superseded (whichever is earlier). Further request in writing will be required if a shareholder prefers to continue receiving hard copies of future Corporate Communications.
4. PRESCRIBED FORMS FOR USE BY SHAREHOLDERS
The forms for shareholders to provide email addresses and/or submit/cancel hardcopy requests are available for download below:
5. ENQUIRIES
Shareholders who have any queries may call the enquiry hotline of the Share Registrar on (852) 2980 1333 during business hours (9:00 a.m. to 6:00 p.m., Monday to Friday, excluding Hong Kong public holidays) or send your queries by email to is-ecom@hk.tricorglobal.com.
Notes:
1. Corporate Communications refer to any documents issued or to be issued by the Company for the information or action of holders of any of its securities or the investing public, including but not limited to the directors’ report and annual accounts together with a copy of the auditors’ report, the interim report, a notice of meeting, a circular and a proxy form.
2. Actionable Corporate Communications refer to any Corporate Communications that seek instructions from the securities holders of the Company on how they wish to exercise their rights or make elections as the Company’s securities holders. For avoidance of doubt, Actionable Corporate Communications do not include a notice of general meeting and a proxy form.
3. Non-registered shareholders refer to such persons or companies whose shares in the Company are held in the Central Clearing and Settlement System and who have notified the Company from time to time through HKSCC Nominees Limited that they wish to receive Corporate Communications.
